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Common mistakes in FUNDAE management and how to avoid them
- Equipo DEGIR
- 2 days ago
- 3 min read
Subsidized training is a great opportunity for companies to develop their employees' talents without incurring significant costs. However, many organizations lose their training credits each year due to errors in FUNDAE's management.
If your company wants to make the most of its training credits, it's crucial to know the most common mistakes and how to avoid them. In this article, we explain the most frequent errors in FUNDAE management and give you practical solutions to ensure that no funding is lost.
1. Do not check the available credit at FUNDAE
Before planning any subsidized training, it is essential to know the available FUNDAE credit. Many companies assume they have enough credit without verifying it and, in the end, discover they cannot receive the training subsidy.
How to avoid it:
Access the FUNDAE Loan Simulator and check your company's exact credit.
Remember that if you don't use it before December 31st, you lose it.
IMPORTANT: Companies with fewer than 50 employees can reserve their credit for the following year, but they must apply before June 30.
2. Failure to register in the State Register of Training Entities
If you are a training center or self-employed and are not registered with FUNDAE, you will not be able to manage subsidized training for companies.
How to avoid it:
If you want to provide subsidized training, register in the State Register of Training Entities .
If you do not register, the client must report the training from their own FUNDAE profile.
KEY FACT: If the training center is not registered, the training will not be eligible for funding and the client will have to invoice the costs directly.
3. Failure to report training within the deadlines
FUNDAE regulations require that all training courses be reported at least two days before they begin. Failure to comply with this requirement will result in the company losing the subsidy.
How to avoid it:
Plan ahead and notify each training activity with sufficient lead time.
If there are any changes to the date or duration, they must be communicated before the start of the course.
IMPORTANT NOTE: Communication is carried out from the FUNDAE platform, in the profile of the subsidized company or the organizing entity.
4. Not applying the bonus correctly in Social Security contributions
Many companies complete the entire process correctly, but forget to apply the bonus in the TC1 form (contribution statement). This means that, even if the training has been approved, the company loses the subsidy.
How to avoid it:
Make sure your manager or administration department correctly applies the bonus to the social security contributions for the corresponding month.
If there are errors, they can be corrected in the newsletters of the following 6 months.
FUNDAE does not refund cash, it only allows compensation for the expense in the contribution.
5. Failure to keep the required documentation
FUNDAE can audit any training program up to four years after its completion. If the company cannot provide proof of the training, it must repay the subsidy with interest and penalties.
Documents you should keep:
Trainer's CV and accreditations.
Attendance records and evaluations.
Detailed invoices for the training.
Diplomas or certificates of attendance.
Suggestion: Digitize and store all documentation in a specific folder for FUNDAE audits.
6. Failure to verify that participants meet the requirements
If you register workers who are not on the payroll or who do not contribute to professional training, FUNDAE will reject the bonus.
How to avoid it:
Make sure that employees are registered for employment and contributing to Social Security for training.
Verify that the personal data is correct before registering.
KEY FACT: If an employee leaves the company before completing the course, problems with the bonus may arise.
The best strategy to avoid mistakes in FUNDAE
The best way to avoid mistakes and ensure that your company takes full advantage of its FUNDAE credit is to have experts in subsidized training manage the entire process.
At DEGIR Consulting , we take care of:
Calculate and plan your company's credit.
Communicate training correctly to avoid errors.
Ensure that all documentation complies with regulations.
Applying the bonus to social security contributions is seamless.
If you think you may be losing your FUNDAE credit or mismanaging it, we can help you optimize the whole process.
Conclusion
Subsidized training is an excellent opportunity for companies to develop the talent of their employees without additional costs, but only if it is managed correctly.
If you want to avoid problems with FUNDAE and ensure your company doesn't lose its bonus, follow these tips or contact an expert to help you optimize the process.
Don't let administrative errors cause you to miss out on training opportunities. Make the most of every euro of your FUNDAE credit with professional and hassle-free management.
